Heading:
* Sender's Address: This includes your street address, city, state, and zip code. (Optional: You can include your phone number or email address)
* Date: Written in a standard format (Month Day, Year)
* Recipient's Name and Address: This includes the recipient's name, title (if applicable), company (if applicable), street address, city, state, and zip code.
Salutation:
* Greeting: This is how you address the recipient, typically "Dear [Recipient's Name]," or "To Whom It May Concern," if you don't know the recipient's name.
Body:
* Introduction: The first paragraph that introduces the purpose of the letter.
* Supporting Paragraphs: Provide details, explanations, or arguments to support your main point.
* Closing Paragraph: Summarizes your main points and includes a call to action if necessary.
Closing:
* Complimentary Close: A polite phrase that ends the letter, such as "Sincerely," "Regards," "Best regards," or "Yours truly."
* Signature: Your handwritten signature above your typed name.
Other Optional Elements:
* Enclosures: "Enclosures:" followed by a list of documents or items included with the letter.
* Postscript (P.S.): Used for additional information or a personal note.
Remember, the specific parts and their order may vary depending on the letter's purpose and format.