What Are Enclosures?
"Enclosures" in a word document refer to additional documents or files that are included alongside your main document. Think of it as an email attachment but in the context of a physical letter or formal document.
Examples of Enclosures in Word Documents
Here are some common situations where enclosures might be used:
* Cover Letters: If you're sending a resume to an employer, the cover letter might state "Enclosed please find my resume" or "Please find my resume enclosed."
* Formal Letters: A business letter might include financial statements, contracts, or reports as enclosures.
* Proposals: A proposal could have supporting documents like research findings, budget breakdowns, or team bios.
* Legal Documents: Legal correspondence often includes enclosures like contracts, invoices, or court filings.
* Technical Documents: Technical documents might have diagrams, schematics, or test results as enclosures.
How to Indicate Enclosures in Word
1. Word's Built-in Feature: In Word, you can use the "Insert > References > Footnote" feature. Select "Footnote" from the options and write "Enclosure" or "Enclosures" at the bottom of the document. You can also use a different symbol like an asterisk (*) to indicate enclosures.
2. Manual Typing: You can simply type "Enclosures" at the bottom of the document, followed by a list of the enclosed items.
3. Table Format: A more organized approach is to create a simple table with two columns: "Enclosure" and "Description."
Important Tips:
* Clarity is Key: Make it clear what the enclosures are and why they're included. Use descriptive language to help the recipient quickly understand their purpose.
* Numbering: Number your enclosures for easy reference (e.g., "Enclosure 1: Resume," "Enclosure 2: Cover Letter").
* Attachment in Word: If you're emailing the document, you can directly attach the files to the email. This makes it easier for the recipient to open them without having to look for separate documents.
Let me know if you have any other questions about enclosures in Word documents.