* What happened: A description of the events, situation, or problem.
* Why it happened: The reasons or causes behind the situation.
* How it happened: The process or steps involved.
* What was done or should be done: Actions taken or needed to resolve the situation.
Think of it like this:
* Verbal explanation: Explaining something verbally, through speaking.
* Written explanation: Explaining something in a written format, like a letter, email, report, or essay.
Here are some examples of when a written explanation might be needed:
* Explaining a late assignment: You would write an explanation to your teacher about why you couldn't turn it in on time.
* Explaining a policy change: A company might provide a written explanation to employees about a new policy.
* Explaining a scientific concept: A scientist might write an explanation of their research findings.
* Explaining a personal situation: You might write a written explanation to a friend about a difficult personal situation.
The key features of a good written explanation are:
* Clarity: Easy to understand, with simple language and logical flow.
* Conciseness: Gets to the point without unnecessary details.
* Accuracy: Provides correct information and avoids misleading statements.
* Objectivity: Presents the information in a neutral way, without personal opinions or biases.
Overall, a written explanation aims to communicate information clearly, effectively, and accurately in a written format.