1. Mixed Punctuation:
* Traditional style: This is the older, more formal approach.
* Uses: A colon after the salutation (e.g., "Dear Sir or Madam:") and a comma after the complimentary close (e.g., "Sincerely,")
* Example:
Dear Sir or Madam:
[Body of the letter]
Sincerely,
[Your Name]
2. Open Punctuation:
* Modern style: This approach is becoming increasingly common and is considered more streamlined.
* Uses: No punctuation after the salutation or complimentary close.
* Example:
Dear Sir or Madam
[Body of the letter]
Sincerely
[Your Name]
Key Differences:
* Formal vs. Informal: Mixed punctuation is considered more formal, while open punctuation is seen as more contemporary and casual.
* Visual Impact: Open punctuation creates a cleaner, less cluttered look.
* Clarity: While mixed punctuation might seem more visually obvious, it's not necessarily clearer or more effective.
Which Style to Choose:
* Company Policy: Some companies have specific guidelines for punctuation in their business letters.
* Audience: If you're writing to a very formal organization, you might choose mixed punctuation. For a more casual audience, open punctuation might be appropriate.
* Personal Preference: Ultimately, choose the style that you feel most comfortable with and that reflects the tone you want to convey in your letter.
Note: Consistency is key. Whatever style you choose, apply it consistently throughout your entire letter.