1. Sender's Information (प्रेषक का पता)
* Name (नाम): Write your full name clearly.
* Address (पता): Include your complete address, including your city, state, and pin code.
* Date (दिनांक): Write the date in the format: दिनांक (Day), महीना (Month), वर्ष (Year). For example, दिनांक 15 सितंबर, 2023.
* Contact Details (संपर्क विवरण): Optionally, you can include your phone number and email address.
2. Receiver's Information (प्राप्तकर्ता का पता)
* Title (उपाधि): Use appropriate titles like श्रीमान् (Shrimān) for a male recipient, श्रीमती (Shrimati) for a female recipient, or महोदय/महोदया (Mahōday/Mahōdaya) for a neutral title.
* Name (नाम): Write the recipient's full name clearly.
* Designation (पदवी): Mention their position or job title.
* Organization (संगठन): Include the name of the organization or institution.
* Address (पता): Provide the recipient's complete address.
3. Salutation (संबोधन)
* Formal Salutation (औपचारिक अभिवादन): Start with "प्रिय महोदय/महोदया" (Priya Mahōday/Mahōdaya) or "माननीय महोदय/महोदया" (Mānaniya Mahōday/Mahōdaya) for a formal letter.
4. Subject (विषय)
* Subject Line (विषय): Write "विषय: " (Viṣaya:) followed by a clear and concise subject line that accurately reflects the content of your letter.
5. Body (शरीर)
* Introduction (परिचय): Begin with a polite introductory paragraph. You can mention the reason for writing the letter and briefly outline the main points.
* Main Content (मुख्य विषय): Develop your message in a clear and organized way, using separate paragraphs for distinct points.
* Supporting Information (सहयोगी जानकारी): Include any relevant details, dates, numbers, or documents to support your claims.
* Formal Tone (औपचारिक स्वर): Maintain a respectful and formal tone throughout. Avoid slang, contractions, and overly casual language.
6. Closing (समापन)
* Closing Phrase (समापन वाक्य): Use formal closing phrases such as "भवदीय" (Bhavadīya) for a male recipient, "भवदीया" (Bhavadīya) for a female recipient, or "साभार" (Sābhār) for a neutral closing.
* Signature (हस्ताक्षर): Sign your name neatly below the closing phrase.
* Typed Name (टाइप किया गया नाम): Type your full name below your signature for clarity.
7. Enclosures (संलग्नक)
* **If any documents are attached, write "संलग्नक: " followed by a list of the enclosed documents.
Example:
```
प्रेषक का पता
[आपका नाम]
[आपका पता]
[आपका शहर, राज्य, पिन कोड]
दिनांक [दिनांक]
प्राप्तकर्ता का पता
श्रीमान् [प्राप्तकर्ता का नाम]
[पदवी]
[संगठन]
[प्राप्तकर्ता का पता]
संबोधन
प्रिय महोदय,
विषय: [विषय]
[पत्र का शरीर]
भवदीय,
[आपका हस्ताक्षर]
[आपका टाइप किया गया नाम]
```
Important Tips:
* Use Hindi script correctly. Use a standard font like Mangal, Unicode, or another Hindi-compatible font for your letter.
* Use proper grammar and punctuation. Pay attention to the correct use of Hindi grammar and punctuation.
* Proofread carefully. Before sending your letter, make sure to proofread it carefully for any errors.
* Consider your audience. Tailor your language and tone to the specific recipient.
Remember, this is a general format. You may need to adjust it based on the specific letter you're writing.